Administrative Assistant
Although we currently have no administrative openings, OLFT is always on the lookout for receptionists, office assistants, billers, schedulers, and other administrative assistants.
If you are creative, talented, and eager to work at our practice when a position comes available, please feel free to complete the application and we will contact you when we have openings.
Administrative Assistant Requirements:
Two years of reception experience (or equivalent customer-related ability)
Prior administrative office management experience
Proficient in Microsoft Office, specifically Excel, Word, Publisher, and PowerPoint
Knowledge or ability to learn other practice management software; such as SimplePractice, Trello, Gusto, Gmail, Spruce, etc.
Excellent oral and written communication skills
Excellent customer relationship skills
Access to a smartphone with privacy protections
Capability to download onto smartphone and utilize office-related apps
Administrative Assistant Functions:
Answering, assisting, and directing all incoming telephone calls to appropriate parties in a timely, professional and courteous manner
Performing related clerical work such as typing, filing, and sorting mail distribution
Using applicable software programs to create or perform business-related tasks
Checking insurance eligibility, deductibles, co-insurance, and copays for new patients
Scheduling new patients and sending them intake links
Reviewing patient files to assure all intake and billing documents are current
Providing other administrative support when needed
Managing, ordering, or requesting office supplies when needed
Performing cleaning/sanitizing of office and workspace to protect self and others
Performing other duties as assigned
Compensation & Benefits:
Starting Pay - $15-20/hour, depending on education and experience
+$1/hour for bilingual status
First year - 1 hr sick time earned per 30 hours worked, 24 hours paid sick leave per year after first year
PT: unpaid vacation time available, depending on operational need, FT: paid vacation after first year
Additional unpaid vacation leave (with Clinical Director approval)
Health, Vision, and Dental benefits available after first year for full-time employees
COVID-19 Precautions:
Personal protective equipment provided or required
Social distancing guidelines in place
Sanitizing, disinfecting, or cleaning procedures in place